Mid Hudson Radio Control Society

Section 3: All members must reside in Dutchess County. Anyone that is a member but not residing in Dutchess County as of April 15,2004 will be allowed to remain a club member until such time that they allow their membership to expire, resign or are removed from the club as per article 3 section 7 A. Any former club member that left as a member in good standing that desires to rejoin may do so and the residency requirement will be waived if necessary.

Section 4: All members shall be subject to assessments hereafter set forth.

Section 5: Membership shall be divided into classes as follows:

A: REGULAR MEMBER - A member who is 19 years of age or older, or who shall attain the age of 19 years on or before July 1st in the membership year.

B: JUNIOR MEMBER - A member who is under the age of 19 years and who will not attain the age of 19 years until after July 1 on the membership year.

C: LIFE MEMBER - A regular member, who by reason of substantial and significant contributions to the organization has been specially honored by the organization and for whom all membership dues and assessments have been waived for the remainder of such member's life. Such member shall in all other respects be deemed to be a regular member. A life member is considered inactive by consensus of the current active life members or when they move out of the area.

C1. SELECTION CRITERIA FOR LIFE MEMBERSHIP

Life membership in the Mid Hudson Radio Control Society is an honor bestowed on those members who have demonstrated sustained outstanding service and leadership to the organization over a period of fifteen or more years. Candidates typically should have been served as club President, for one or more terms and held several other offices such as Vice President, Treasurer, Secretary, Safety Officer, Field Chairman or CD at Rhinebeck. Selection of candidates is the sole responsibility of the Board of Directors. Candidates will be reviewed annually in the fourth quarter of each year. Any regular member of the organization may propose candidates.

D: HONORARY MEMBER - A member designated as such by the Board of Directors with the approval of the membership as a whole. Such member shall not have the duties and privileges of a regular active member.

E: SPOUSE MEMBER - A member who is related to a Regular Member by marriage.

Section 6: Membership Procedures

A: As part of the membership application procedures, the prospective member shall agree to abide by the club By Laws, Field Rules and AMA Safety Code.

1: Pay to the Membership Director the applicable initiation fees and dues and show a valid AMA card. The new member will be given a temporary membership card.

2: The new member will not be allowed to fly alone until a club Instructor has signed him or her off. After being signed off, return the temporary card to the Membership Director and be issued a Regular membership card.

B: As part of the application procedure each prospective member shall receive the club's history, Calendar, membership application and the By Laws. Each prospective member shall complete an application form supplied by the Membership Director. In the event that the prospective member is not an AMA member, then as part of the membership application procedures and requirements, each prospective member shall complete and file an application with AMA.

Section 7: Membership may be terminated in any of the following ways:

A: Involuntary termination of membership shall result, if in the judgment of the Board of Directors, when ratified by a majority vote of a quorum at a regular or special meeting by secret ballot, said member has by his deeds or words placed the organization in a compromising or embarrassing position or has otherwise failed to carry out their duties and obligations as a member and has therefore become a liability rather than an asset.

B: Voluntary termination shall result upon written notice of resignation to the organization.

C: Any former member who has submitted a letter of resignation can be reinstated by completing all membership requirements except payment of the initiation fee.

D: Any member who has had their membership terminated involuntarily as described in Section 7, Article A and B, may reapply for membership no sooner than 12 months following the date of membership termination. Said ex-member's reinstatement into MHRCS must be reviewed and approved by a majority vote of the MHRCS membership.

Section 8: Membership Expectations:

A: It is expected that all members will contribute to the club in one or more ways;

1. Serve on the Board of directors

2. Serve as a club officer or in an appointed position.

3. Attend work parties

4. Work at the Rhinebeck Jamboree. This will not be monitored or recorded but will be left up to each member

ARTICLE FOUR: Meetings

Section 1: All meetings shall be conducted in accordance with Parliamentary Procedure.

Section 2: The Annual meeting of this organization shall be held on the first regular meeting date of November. The Secretary shall cause to be mailed (or E- Mailed) to every member their address, as it appears in the membership list of this organization, a notice indicating the time and place of such meetings.

Section 3: Regular meetings of this organization shall be held on the first Friday of each month.

Section 4: Special meetings of this organization shall be called at the discretion of the President upon due notice.

Section 5: The presence of not less than 20 voting members or 50% of the voting members, whichever is less, shall constitute a quorum and shall be necessary to conduct the business of this organization. In no event may any business be conducted unless at least two officers of the organization are present at such meeting.

ARTICLE FIVE: Voting

Section 1: At all meetings except, those during which officers and directors are elected or an expulsion is acted upon, all votes shall be taken by a show of hands. For the election of officers and directors, and the expulsion of members, a secret ballot shall be used, except as otherwise provided by these By Laws.

Section 2: At any regular or special meeting, if a majority so requires, any question may be voted upon by secret ballot.

ARTICLE SIX: Board of Directors

Section 1: The Board of Directors shall consist of the five officers (President, Vice President, Treasurer, Secretary and Safety Officer) the Immediate Past President, Field Director, Three Directors At Large and all active Life Members. All Directors are elected in the same manner as the officers. Directors and officers will serve a one-year term except Directors At Large who serves alternating three year terms with one Director At Large elected each year.

Section 2: Five members of the Board of Directors shall constitute a quorum. Meetings of the

Board of Directors shall be held at the discretion of the President, with not less than 4 meetings per year.

Section 3: Each Director shall have one vote and such voting right may not be exercised by proxy.

Section 4: The Board of Directors may make such rules and regulations covering its meeting as it may in its discretion determine appropriate.

Section 5: Vacancies in one year term Board of Director positions will be filled by a majority vote of the remaining members of the Board. The person filling a vacancy will serve out the term of their predecessor.

Section 6: The PRESIDENT of this organization by virtue of his office shall be Chairman of the Board of Directors. The Secretary of this organization shall perform the secretarial duties required by meetings of the Board.

Section 7: A Director may be removed when sufficient cause exists for such removal. The Board of Directors may entertain charges against any Director. The Board of Directors shall adopt such rules as it may deem necessary for the best interests of the organization for the conduct of such removal hearing.

Section 8: The MEMBERSHIP DIRECTOR shall, together with a Committee of at least two additional members appointed by him, have the following duties:

A: Make available to prospective members application forms and material which shall be prepared by the Membership Director and his committee, subject to the approval of the Board of Directors as a whole.

B: Supply and, if necessary, assist the prospective member with the completion of the AMA application form as may be required. Receive from new members and transmit to the Treasurer of this organization all fees as may be required upon the induction of a new member.

C: To supply each member with a copy of the current Field Rules and By-Laws.

D: Cause to be reviewed from time to time, as may be necessary and make recommendations for the revision or amendment of all documentation given to club members such as By-Laws, Field Rules and Membership Application.

Section 9: The FIELD DIRECTOR shall, together with a committee of at least two other additional members appointed by him, have the following duties:

A: See to it that our fields are maintained and adequately cared for.

B: Call for work parties of club members as required.

ARTICLE SEVEN: Officers

Section 1: The election of officers shall be held at the November meeting and the nominations shall be made by a committee of at least 3 members, appointed by the President, not later than Sept 1. At the October meeting, the nominating committee shall advise the membership of the name of the individual selected by it for each of the respective offices and directorships of the organization. The committee shall also advise the membership of the name of any individual whom wishes to have his name considered for a particular office. Nominations shall be accepted from the floor after the report of the nominating committee is complete and at the annual meeting.

Section 2: Election to office requires a majority vote of a quorum of the regular active members. In the case of more than two nominees and no nominee receives a majority, then there shall be a new ballot with the two nominees with the greatest number of votes in contention.

Section 3: All officers (and the Directors elected pursuant to Article 6, Section 1 of these By-Laws) shall assume their duties at the first meeting in January following their election and shall serve for one year from the date of said meeting or until their successors are elected and assume their respective offices.

Section 4: A vacancy in any office shall be filled by appointment by the Board of Directors, and an officer so designated shall serve out the term of his predecessor.

Section 5: The officers of this organization shall be as follows: PRESIDENT, VICE PRESIDENT, SECRETARY and TREASURER

Section 6: The PRESIDENT shall have the following duties:

A: To preside at all meetings of this organization and by virtue of his office, serve as Chairman of the Board of Directors.

B: To see to it that all books, reports and certificates as may be required by law are properly kept and/or filed.

C: To be one of the officers who may sign the checks or drafts of this organization.

D: To have such other powers as may be reasonably construed as belonging to the chief executive of any organization.

Section 7: The VICE PRESIDENT shall assume the duties of the President in his absence and be in charge of public relations.

Section 8: The SECRETARY shall have the following duties:

A: To keep the minutes and records of the organization in appropriate books.

B: To file any certificates required by any State or Federal law or regulation.

C: To give and serve all notices to the members of this organization.

D: To be the custodian of the records and the seal of this organization.

E: To be one of the officers who may sign the checks and drafts of this organization.

F: To present to the membership at any meeting any communication addressed to them as Secretary of this organization.

G: To submit to the Board of Directors any communications that shall be addressed to them as Secretary of this organization.

H: To attend to all correspondence of the organization and to exercise all duties of the office of Secretary.

Section 9: The TREASURER shall have the following duties:

A: To have the care and custody of all monies belonging to the organization and to be solely responsible for such monies or securities of the organization. He shall cause to be deposited in a regular business bank or trust company a sum of money for the purpose of a checking account. He may maintain a petty cash fund not to exceed the sum of $50.00. The balance of the funds of the organization shall be deposited in a regular savings account, except that the Board of Directors may cause such funds to be invested in such investments as shall be legal for a savings bank in the State of New York

B: To be one of the officers who may sign the checks and drafts of this organization.

No special funds may be set aside that shall make it unnecessary for the Treasurer to sign the checks issued upon it.

C: To render at stated period as the Board of Directors shall determine, a written account of the finances of the organization and such report shall be physically affixed to the minutes of the Board of Directors meeting at which it is presented.

D: To exercise all other duties as may be incident to the office of Treasurer.

E: After each election, it should be the duty and responsibility of the outgoing Treasurer to obtain new signature cards as required for the offices of President, Vice President, Secretary, and Treasurer for all checking accounts, etc. as deemed necessary.

Section 10: No officer shall for reason of his office be entitled to or receive any salary or compensation, but nothing herein shall be construed to prevent an officer or director from receiving any compensation from the organization for duties other than as such officer or director.

ARTICLE NINE: Assessments

Section 1: The organization shall be operated on a calendar year basis to run from Jan. 1 to Dec 31. Dues and initiation fees shall be determined by a majority vote of a quorum at the first meeting in March. Fees levied in this manner will be in effect for the following year. If no new dues proposal is approved at this meeting, then the fees already in place for the current fiscal year will automatically extend to the next year.

Section 2: Special assessments shall be approved by two-thirds vote of a quorum at any regular or special meeting, following normal written notification.

Section 3: All regular members shall be subject to the above assessments to the extent indicated.

Section 4: Dues will be payable in full by the first meeting in December for the coming year. A $15.00 late fee assessment, in addition to the dues payable, shall be levied against any member paying his/her dues after the first meeting and before January 21. Any member failing to pay their dues and late fees by January 21 will be dropped from the membership role.

A: Dues for a partial year will be treated as follows for new members only.

First Quarter - 100% annual dues are payable

Second Quarter - 25% reduction in dues.

Third Quarter - 50% reduction in dues.

Fourth Quarter - 75% reduction in dues.

B: Dues Structure-

For REGULAR members: To be determined by the MHRCS Board and approved by the membership. For JUNIOR Members: $ 5.00

Initiation Fee:

$ 25 REGULAR MEMBER

$ 0 JUNIOR MEMBER

$ 0 SPOUSE MEMBER

REGULAR MEMBER - pays full dues per Article 9, (Assessments) Section 2, plus any levied assessments.

JUNIOR MEMBER - Pays $5.00 dues per year.

SPOUSE MEMBER - Pays 1/4 of the Regular Active Member's dues per year.

LIFE MEMBER – Pays no dues.

HONORARY MEMBER – Pays no dues.

ARTICLE TEN: Amendments

Amendments may be made to the by-laws of this organization at a regular or special meeting of the membership, provided the members have been notified in writing at least three days in advance that an amendment is to be considered. Copies of the proposed amendment shall be provided to all members. Amendments shall be approved by two-thirds vote of a quorum at such regular meeting.